Accounts Payable Direct Payments

Payments

 Instructions to request a One Time Payment in Workday can be found here.
 Instructions to create an Honorarium payment can be found here.
WSU’s Standard Payment Terms
In general and unless otherwise noted, invoices will be processed for payment within net/30 days from the date a properly completed invoice is received in Accounts Payable.
  • Invoices will not be processed for payment until all items invoiced have been received. See Receiving Goods.
  • Payments on Contracts shall be considered timely if made by the University within 30 days after receipt of properly completed invoices, unless otherwise notated in the contract.
  • If rush payment is needed, please contact Accounts Payable. See Contact Us.
See WSU’s Purchasing Terms and Conditions for more information.

 

WSU values our internal and external partners. The Payments team has been working hard to process outstanding invoices to clear the accumulated backlog, and messaging delays to our suppliers. For suppliers inquiring as to payment status with you directly, we recommend that you share the following message:

Message to Suppliers:
Dear [Supplier Name],
Thank you for your inquiry regarding the outstanding payment. We value the goods and services that you provide, which enable WSU to fulfill its mission across the state of Washington and around the globe. 
WSU recently launched phase 1 of our system Modernization Initiative. This included replacement of WSU’s legacy accounting system and paper processes in Accounts Payable. 
We are encouraged by the improvements the new system will bring to Accounts Payable. In the near future, we anticipate that our new processes will enable payments to suppliers to be more predictable and timely as we move forward.
Please be aware that while we stabilize our new accounting system and payment processes, we are experiencing significant payment delays. 
We respectfully seek your patience and continued business as we work to deliver payment. Your invoices will be paid in full and as quickly as possible in the order received.
Thanks again for the continued business relationship and we appreciate your patience during this transition.
How to look up invoice/payment status:
You can look up invoice payment status using this reference guide.