Accounts Payable

Food Purchases

MEAL PURCHASES ARE ALLOWABLE ON THE WSU P-CARD

 

Food Matrix

Appropriated Funds FUNDS 001-XX, 100-XX, 057-XX, 143-XX, 148-02 Contributed Funds Including 17A FUNDS 846-XX Sponsored Programs FUNDS 145-XX PROGRAMS #11-14 Self-Supporting Programs FUNDS 148-01, 148-20 Auxiliary Funds FUNDS 522-XX, 528-XX, 570-XX, 573-XX PROGRAMS 09G & 14L Conference Accounts Agency Funds Including 17C FUNDS 840-XX
Request to Serve Food Form Yes No
*List of Attendees and Purpose are Required
Yes Yes No
*List of Attendees and Purpose are Required
No No
Purchase of Consumable Alcohol No Yes
*In accordance with the Gift Use Agreement and donor’s intent
No No No Yes Yes
*In accordance with WSU policy BPPM 70.29
Per Diem Overages No Yes No No No Yes Yes
Meals for Official WSU Business Yes Yes Yes
*if proposed and approved in the Sponsor Agreement
Yes Yes Yes Yes
Hosting & Entertainment No Yes No No No Yes Yes



Purchasing Meals:

When purchasing meals on State Funds (not including 17A discretionary funds) ALL of the following conditions must apply (See BPPM: 70.31):

  • The meal must be essential to the completeness (i.e., an integral part) of an official University meeting or training session, and
  • The University must require that the employee attend the meeting or formal training session, and
  • The purpose of the event must be to conduct official WSU business or to provide formal training to WSU employees.

 *State funds cannot be used to support meal costs over per diem.  See: OFM - Per Diem.  Any overage should be split and coded to discretionary funds.


Purchasing Light Refreshments:

 

State Funds may be used to support the costs of light refreshments, subject to the following conditions:

  • The purpose of the meeting must be to conduct official WSU business or to provide formal training to WSU employees.
  •  The light refreshments must be essential for the completeness (i.e., an integral part) of an official University meeting or training session.

 *Light refreshments include nonalcoholic beverages and edible items commonly served between meals, but not intended to substitute for meals, e.g., coffee, soft drinks, doughnuts, sweet rolls, fruit, cheese.



 

 

Accounts Payable , PO Box 641025, Washington State University, Pullman WA 99164-1025, 509-335-2060, Contact Us