Accounts Payable

Food Purchases

MEAL PURCHASES ARE ALLOWABLE ON THE WSU PURCHASING CARD

 Please see chart below for Funding Type Allowability.

Food Matrix

Appropriated Funds FUNDS 001-XX, 100-XX, 057-XX, 143-XX, 148-02Contributed Funds Including 17A FUNDS 846-XXSponsored Programs FUNDS 145-XX PROGRAMS #11-14Self-Supporting Programs FUNDS 148-01, 148-20Auxiliary Funds FUNDS 522-XX, 528-XX, 570-XX, 573-XXPROGRAMS 09G & 14L Conference AccountsAgency Funds Including 17C FUNDS 840-XX
Request to Serve Food Form Yes No
*List of Attendees and Purpose are Required
Yes Yes No
*List of Attendees and Purpose are Required
No No
Purchase of Consumable Alcohol No Yes
*In accordance with the Gift Use Agreement and donor’s intent
No No No Yes Yes
*In accordance with WSU policy BPPM 70.29
Per Diem Overages No Yes No No No Yes Yes
Meals for Official WSU Business Yes Yes Yes
*if proposed and approved in the Sponsor Agreement
Yes Yes Yes Yes
Hosting & Entertainment No Yes No No No Yes Yes

 

The following provides a guideline for purchasing Meals and Light Refreshments on State funds.

 

Meals:

State Funds (not including 17A discretionary funds) may be used if ALL of the following conditions must apply (See BPPM: 70.31):

  • The meal must be essential to the completeness (i.e., an integral part) of an official University meeting or training session, and
  • The University must require that the employee attend the meeting or formal training session, and
  • The purpose of the event must be to conduct official WSU business or to provide formal training to WSU employees.

 *State funds cannot be used to support over per diem costs.  See: OFM - Per Diem. 

                           **Per Diem overages should be coded to discretionary funds.

Light Refreshments:

State Funds may be used for the costs of light refreshments, if the following conditions are met:

  • The purpose of the meeting must be to conduct official WSU business OR to provide formal training to WSU employees.
  •  The light refreshments must be essential for the completeness (i.e., an integral part) of an official University meeting or training session.

 *Light refreshments, by definition, include nonalcoholic beverages and edible items commonly served between meals, but not intended to substitute for meals, e.g., coffee, soft drinks, doughnuts, sweet rolls, fruit, cheese.



 

 

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