Accounts Payable Employee Meal Reimbursements

Employee Meal Reimbursements

Employee Meal Reimbursement Procedures

When a WSU employee, not in Travel status, personally pays for meals or refreshments, the department should follow the procedures below to process the reimbursement:

  • Prepare a State of Washington Invoice Voucher, see BPPM 70.20.
  • Include the following items with the request:
    • An itemized original receipt from the vendor
    • Supervisor signature, see BPPM 70.31
      • If the supervisor does not have expenditure authority, an authorized expenditure authority must also sign the Invoice Voucher, see BPPM 70.02.

If the employee was in Travel status, complete a Travel Expense Voucher (TEV). Submit the TEV to Travel Services, see BPPM 95.20.

Direct Deposit

A WSU employee may authorize Accounts Payable to deposit his or her reimbursement in any U.S. bank which is a member of an automated clearing house (ACH). See BPPM 95.21.

To enroll in Accounts Payable/Travel Services Direct Deposit, click here.