Food Matrix

^{Accounts Payable} _{Food Matrix}

Please see chart below for allowability based on Funding Type.

	Appropriated Funds FUNDS 001-XX, 100-XX, 057-XX, 143-XX, 148-02	Contributed Funds Including 17A FUNDS 846-XX	Sponsored Programs FUNDS 145-XX PROGRAMS #11-14	Self-Supporting Programs FUNDS 148-01, 148-20	Auxiliary Funds FUNDS 522-XX, 528-XX, 570-XX, 573-XX	PROGRAMS 09G & 14L Conference Accounts	Agency Funds Including 17C FUNDS 840-XX
Request to Serve Food Form	Yes	No *List of Attendees and Purpose are Required	Yes	Yes	No *List of Attendees and Purpose are Required	No	No
Purchase of Consumable Alcohol	No	Yes *In accordance with the Gift Use Agreement and donor’s intent	No	No	No	Yes	Yes *In accordance with WSU policy BPPM 70.29
Per Diem Overages	No	Yes	No	No	No	Yes	Yes
Meals for Official WSU Business	Yes	Yes	Yes *if proposed and approved in the Sponsor Agreement	Yes	Yes	Yes	Yes
Hosting & Entertainment	No	Yes	No	No	No	Yes	Yes

WSU may pay a qualified prospective employee the necessary travel expenses related to their employment interview, this includes candidate meals. See RCW 43.03.130.

Please note: Candidate meals do NOT require a request to serve food form, regardless of funding type. List of Attendees is required.

WSU may pay for Speaker or Official WSU Visitor’s meals while conducting WSU Official Business or for entertainment purposes.

If the meal is to conduct WSU Official business, the meal may be paid with state, grant (within per diem) or discretionary funding.
- Please note: If the meal is paid with state or grant funding, a request to serve food form is required.
If the meal is for entertainment purposes, discretionary funding (17A) must be used and a request to serve food form is NOT required. List of Attendees is required.

State Funds may be used if ALL of the following conditions must apply, see BPPM: 70.31.

The meal must be essential to the completeness (i.e., an integral part) of an official University meeting or training session, and
The University must require that the employee attend the meeting or formal training session, and
The purpose of the event must be to conduct official WSU business or to provide formal training to WSU employees.
- State funds cannot be used to support Per Diem overages, see Per Diem Rates.
  - Per Diem overages must be expensed to Discretionary Funds (17A), see BPPM 70.33.

State Funds may be used for the costs of light refreshments, if the following conditions are met:

The purpose of the meeting must be to conduct official WSU business OR to provide formal training to WSU employees.
The light refreshments must be essential for the completeness (i.e., an integral part) of an official University meeting or training session.
- Light refreshments, by definition, include nonalcoholic beverages and edible items commonly served between meals.