Accounts Payable Request To Serve Food Form

Request to Serve Food Form

What is a Request to Serve Food form?

A request to serve food form is used to obtain prior approval to pay for meals or light refreshments. The request form must include a list of participants and purpose of the event.

  • The responsible Chair or Director must sign the request form at least five working days before the event, see BPPM 70.31.

Click here for the RTSF form.

When is a Request to Serve Food form required?

A request to serve food form is required to pay for meal or light refreshment purchases.  Note: There are instances when a request to serve food form is not required, see Food Matrix.

Where to route the completed Request to Serve Food form

Please attach the approved request to serve food form to the invoice (or invoice voucher) and route to Accounts Payable.

  • For Purchasing Card transactions, attach the approved request to serve food form to the monthly purchasing card reconciliation.