Washington State University Accounts Payable

WELCOME TO ACCOUNTS PAYABLE

Mission Statement:

We are dedicated to making prompt, accurate payments while following Washington State University policies and the laws of the State of Washington. We are committed to providing exceptional service to our University and vendor community while maintaining positive relationships with all. We strive to be an efficient and friendly team as well as a trusted resource to everyone we serve.

Direct Deposit:

We offer direct deposit to individuals with a WSU Network ID. Click the link to enroll in Accounts Payable Direct Deposit.

Direct Deposit Authorization

Please note: Accounts Payable direct deposit is separate than Payroll Services and Student Accounts.

Overview:

Accounts Payable is responsible for processing payments to vendors and individuals for University business-related services and expenses.  Additional functions of Accounts Payable include:   

  • Ensuring expenditure compliance in accordance with WSU and State of Washington policy
  • Processing invoice payments to vendors related to purchase orders and contracts
  • Reviewing and approving expense reimbursements to WSU employees, non-travel related
  • Vendor management
  • Issuing 1099M and 1042S IRS tax forms
  • Processing fellowship payments
  • Accruing and paying sales and/or use tax on taxable items
  • Administering expenditure transfers between allowable accounts
  • Providing assistance and direction to WSU departments on policy related questions
  • Following up on outstanding payments and resolving problems as they arise
  • Printing and distribution of checks
  • Maintaining permanent records of backup documentation for payments