WHAT IS A CENTRAL TRAVEL ACCOUNT (CTA) CARD?
The CTA is a ghost credit card account through JP Morgan Chase (JPMC). The account is set up for departments to use when purchasing transportation – air, rail, and bus fare.
WHAT ARE THE BENEFITS OF USING A CTA?
- Allows departments to purchase air, rail, and bus fares without having to seek reimbursement for individuals.
- Centralizes the booking process within a department, which leads to more efficient transportation purchasing and easier expense assignment and transaction verification.
- Program/Project/Gift/Grant accounts are charged directly during the expensing process.
- WSU is in control of the ticket prior to the trip, which provides easier management of changes to itinerary.
- Departments/Programs are eligible to accrue reward miles for future travel.
- Personal resources do not have to be used for purchases.
- Advances for airfare are prohibited per WA State.
TO GET A CTA ACCOUNT:
Departments must apply for a CTA using a memo to Card Programs containing the following information:
- Department Name
- Department Cost Center
- Department Phone Number
- Department Address
- Contact Person
- Contact Person’s Phone Number
- Card Custodian
- Card Custodian email
For a sample memo click here.
GUIDELINES FOR USING CTA ACCOUNTS:
Who is authorized to use a CTA account?
- Department personnel authorized by their college/department are allowed to use the CTA.
- Any transaction other than air, rail, or bus fare.
Assignment, Verification, and Log-Sheets
- Departments are required to assign and expense all CTA transactions in Workday.
- Maintaining a log of all transactions made using a CTA is suggested.
- Ensure purchases are compliant with WSU Business Policies and Procedures.
- Notify Card Programs if there is a change in the card custodian or primary contact.
- Maintain supporting documents and optional log sheet for all transactions associated with purchases made on the CTA.
Timely assign and expense transactions in Workday.